Booths
Vendor applications & payment are due by April 16, 2018 to:
Scandinavian Midsummer Festival Assn.
Attn: Booth Applications
P.O. Box 34
Astoria, OR 97103
You may download the complete application here.
Vendor applications & payment are due by April 16, 2018 to:
Scandinavian Midsummer Festival Assn.
Attn: Booth Applications
P.O. Box 34
Astoria, OR 97103
You may download the complete application here.
The Astoria Scandinavian Midsummer Festival Association (ASMFA) is in the process of planning our 2018
festival this year. Festival dates are: June 15, 16 & 17,2018.
Completed applications and payment are due no later than April 16th, 2018. Your application will not be accepted, or may be
returned if it is not complete, or if full payment has not been received.
LOCATION:
The ASMFA will be held at the: Clatsop County Fairgrounds,
92927 Walluski Rd., Astoria, OR. 97103
BOOTH REQUIREMENTS:
Our festival makes every effort to offer as much authentic Scandinavian culture as possible. We encourage vendors to dress in Scandinavian attire and to decorate their booths with Scandinavian décor, if possible. Booths representing handmade, quality items are given priority. We accept craft and informational booths and can accommodate both indoor and outdoor vendors. We recommend that outdoor booths be self-contained due to unpredictable weather and no night security. Electricity is limited for outdoor booths and will be provided on a first come, first serve basis.
BOOTH DECRIPTION:
INFORMATIONAL BOOTHS ONLY:
BOOTH SET-UP / CHECK-IN and CHECK-OUT / *HOURS OF OPERATION:
Thursday: 2:00pm – 6:00pm _ SET-UP & CHECK-IN
Friday: 9:00am – 1:30pm _ SET-UP & CHECK-IN
*Friday: 2:00pm – 6:30pm
*Saturday: 9:00am – 6:30pm
*Sunday: 9:00am – 4:00pm
Sunday: 4:00pm – 6:00pm _ TEAR-DOWN & CHECK-OUT
VENDOR RESPONSIBILITIES:
CANCELLATIONS:
ELECTRICITY:
RV PARKING / CAMPING:
Overnight RV parking and camping is available to vendors. If interested, please check “yes” on the application under RV Parking and Camping. (A Reservation Form will be mailed to you with additional information, including fees.)
festival this year. Festival dates are: June 15, 16 & 17,2018.
Completed applications and payment are due no later than April 16th, 2018. Your application will not be accepted, or may be
returned if it is not complete, or if full payment has not been received.
LOCATION:
The ASMFA will be held at the: Clatsop County Fairgrounds,
92927 Walluski Rd., Astoria, OR. 97103
BOOTH REQUIREMENTS:
Our festival makes every effort to offer as much authentic Scandinavian culture as possible. We encourage vendors to dress in Scandinavian attire and to decorate their booths with Scandinavian décor, if possible. Booths representing handmade, quality items are given priority. We accept craft and informational booths and can accommodate both indoor and outdoor vendors. We recommend that outdoor booths be self-contained due to unpredictable weather and no night security. Electricity is limited for outdoor booths and will be provided on a first come, first serve basis.
BOOTH DECRIPTION:
- Booths are divided by white, wood partitions that are partially decorated with cedar and birch.
- Vendors may hang décor and other items on the partitions, but all staples, tape, and décor must be removed by vendor at the end of the festival.
- Green curtains hang behind each booth.
- Bring your own: staple guns, pliers, extension cords, and other supplies you may need to set-up/tear-down your booth.
- Included with your Booth fee is:
- Four (4) Admission Wristbands (if additional wristbands are needed, they may be purchased for the regular admission price at the festival)
- One (1) 8-Ft Table
- One (1) Weekend Parking Pass
- Booth sizes available:
- Informational/Non-Profit booth size: 8 x 8
- Minimum booth size: 10 x 10
- Maximum booth size: 10 x 20
- Corner booths available for additional fee
INFORMATIONAL BOOTHS ONLY:
- Non-Profit organizations (distributing information only) may request a booth at no cost.
- Informational booths may not sell anything.
- Information must be related to Scandinavia and/or Northwest history/area
- Information booths will be placed where space is available and will include one 8-ft table
- Electricity available if needed (see Electricity Fees on Application page)
BOOTH SET-UP / CHECK-IN and CHECK-OUT / *HOURS OF OPERATION:
Thursday: 2:00pm – 6:00pm _ SET-UP & CHECK-IN
Friday: 9:00am – 1:30pm _ SET-UP & CHECK-IN
*Friday: 2:00pm – 6:30pm
*Saturday: 9:00am – 6:30pm
*Sunday: 9:00am – 4:00pm
Sunday: 4:00pm – 6:00pm _ TEAR-DOWN & CHECK-OUT
- ASMFA does not contract with a security company. Each vendor is responsible to secure their own items during the event. (Please see "Saturday below for an exception to this rule for 2017
- Booth Set-Up is allowed only during the above designated times, unless special arrangements have been agreed upon with the booth committee.
- Booth space is NOT to exceed requested booth size – placing racks/stands, etc. beyond the measurements of your booth will not be permitted.
- Friday - Doors to the Arena (location of indoor booths) will be locked after booth closing times.
- Saturday - in honor of om Festivals 50th Anniversary, there will be a special concert that will
begin at 7:30pm in the Arena. In preparation of the concert, all booths and the arena will be closed
promptly at 6:30pm The Festival Association has contracted with a Professional Security Service to
provide security through the duration of the concert. Once the concert is over and the arena has been
cleared-out, the area will be locked. We hope you will stay and enjoy this event with us. Please see
www.AstoriaScanFest.com for more information - Saturday and Sunday – Doors to the Arena will be opened at approximately 8:00am for vendors to get ready for the day.
- Note: Booths may NOT be dismantled prior to 4:00pm on Sunday. If you sell out of your product(s), please place a sign in your booth that simply says “SOLD OUT”.
- Booth Check-Out (Sunday): If you tear-down your booth and check-out by 6:00pm, you will receive a $10.00 refund.
- Booth placement will be finalized by approximately, May 1st, 2017, after which a confirmation letter with final details will be sent. YOUR CONFIRMATION LETTER IS YOUR BOOTH ACCEPTANCE LETTER.
- If you have any questions, please feel free to contact the booth committee.
VENDOR RESPONSIBILITIES:
- Food Booths – please check with the Health Dept for food handling requirements.
- Each booth MUST have a person with a valid food handler’s permit occupying the booth at all times. (To obtain a permit contact your local Health Dept or go to www.orefoundation.org)
CANCELLATIONS:
- You will receive a FULL REFUND, if your cancellation is received by June 1st, 2018.
- If your cancellation is received after June 1st, 2017, you will receive a refund for HALF the cost of your total booth fees (including electrical fees).
ELECTRICITY:
- List ALL electrical needs (appliances,lights,calculators,etc.)
- List the WATTAGE of each appliance, this information MUST be included with your application. (see Appl. Pg 2)
- Electricity is provided on a first come/first serve basis.
RV PARKING / CAMPING:
Overnight RV parking and camping is available to vendors. If interested, please check “yes” on the application under RV Parking and Camping. (A Reservation Form will be mailed to you with additional information, including fees.)